Signings
Fee, order number, title/escrow company, borrower, assignment source, and service type per signing.
For Notaries • By a Notary The operating system for notary businesses
For Notaries.
By a Notary.
Built for notaries, backed by experience.
The all-in-one platform for Notaries and Loan Signing Agents.
Classify every signing, track mileage and notarial acts, manage invoices and receivables, and generate CPA-ready reports — with business intelligence that drills down to the source transaction, built specifically for notarial professionals.
Works with assignments from SigningOrder, SigningAgent, Snapdocs & direct clients — all in one place.
Complimentary during Early Access · No credit card required
The real app, shown with sample data.
The reality of running a signing business
Generic bookkeeping wasn't built for the way you work.
You're not a generic small business. You're a mobile notary juggling title companies, escrow officers, borrowers, mileage, notarial acts, and invoices — often single-handedly. The tools on the market weren't built for any of it.
Signings scattered across texts & emails
Order numbers, title companies, and borrower names live in a dozen inboxes. When tax time comes, you're reconstructing the year from memory.
Mileage you forget to log
Every closing is a drive. Miss the miles, miss the deduction — and the IRS won't give it back retroactively.
Expenses with no Schedule C home
Generic bookkeeping tools don't know Line 9 from Line 22. Your CPA re-categorizes everything by hand — and bills you for it.
Notarial acts treated like ordinary income
Your notarial-act income is generally treated as exempt from self-employment tax. SigningLedger separates it from signing fees so your CPA can review the distinction — most generic platforms don't.
No idea who owes you — or when
Title companies pay on Net 30, Net 45, Net 60. Without aging reports, past-due invoices slip through the cracks for months.
Tax season is a scramble
Receipts in a shoebox, mileage guessed, 1099s missing. You hand your CPA a mess and hope for the best.
The SigningLedger way
One ledger built around the signing-agent workflow — not bolted onto a generic template.
Service classification, built in
Every signing is classified — Refinance, Purchase, HELOC, General Notary Work, Apostille, or Other Professional Services. Income groups flow automatically into the right reports, so loan-signing revenue, general notary work, and other professional income stay separated without manual sorting.
Notarial acts, isolated automatically
Record the number of notarial acts per signing. SigningLedger multiplies them by your state's statutory rate, caps the amount at the signing fee, and separates it from your self-employment-taxable income — so your records give your CPA a clear Schedule SE adjustment to review.
Mileage that protects itself
The IRS standard mileage rate is looked up by tax year and frozen on every entry — so past deductions never change when rates do. A compliance review flags completed signings with no mileage and estimates the deduction you're leaving on the table.
Expenses mapped to Schedule C
Every expense maps to its official Schedule C line through a full chart of accounts — Line 9 for car & truck, Line 22 for supplies, Line 24b for meals at 50%. Create subaccounts under any category with immutable tax treatment that flows through to every report. Attach receipts, link vendors, and flag 1099-NEC eligibility at the $2,000 threshold (2026).
Accounting that stays clean
Appointments have zero financial impact until you convert them to a signing. Expected payment dates are calculated from each customer's terms. AR aging buckets tell you exactly who's current, 30–60, 61–90, and over 120 days past due.
Full toolkit, grouped by workflow
Everything a signing agent needs — nothing you don't.
Four connected workflows that take you from the first appointment to the final tax filing.
1
Track & Record
Capture every signing the way it actually happens.
Service Classification
Refinance, Purchase, General Notary Work, or Other Professional Services — income groups flow into the right reports automatically.
Appointments
Schedule jobs with Google Calendar sync and automated email reminders. Zero accounting effect until invoiced.
Mileage
IRS rate auto-applied by year and frozen historically on every trip. Linked to the signing.
Notarial Acts
Count acts per signing; the value is separated from signing fees for your CPA to review.
2
Money In
Get paid on time, and know exactly who's late.
Organizations
A unified directory where one record can be a Customer, a Vendor, and an Assignment Source — no duplicates.
Invoices & Statements
Branded invoices and customer statements with your logo and terms. Export to PDF in one click.
Accounts Receivable
Expected payment dates from customer terms. Aging buckets: current, 30–60, 61–90, 91–120, over 120.
Vendor Payables
Track what you owe subcontracted notaries from assignment to payment — pending, invoiced, and paid.
3
Money Out
Every dollar mapped to the right Schedule C line.
Expenses & Receipts
Schedule C categories, multiple receipt attachments per expense, and vendor linking.
Chart of Accounts
35 default expense accounts organized by Schedule C tax line, with subaccounts, immutable tax treatment (deductible, 50% meals, nondeductible), and parent reporting buckets.
Vendors & 1099s
Track 1099-NEC eligibility at the $2,000 IRS threshold (2026). Masked tax IDs for safe display.
Subcontracted Signings
Signing-agency mode: track pass-through revenue and subcontractor payouts as Contract Labor (Line 11).
4
Plan & Report
From budget to CPA-ready package, all year long.
Business Health
A proactive dashboard flagging missing mileage, notarial acts, overdue invoices, and outstanding receivables.
Budgeting
Monthly budgets for revenue, mileage, and every expense category. Budget vs. actual with variance and drill-down.
Financial Reports
Income Statement and Balance Sheet — filterable by date range, with drill-down from every total to the source transaction.
Business Intelligence
Revenue by Service and Customer Activity for your books, plus a separate Profitability area for job, customer and service-type margins — with drill-down and period-over-period comparison.
Signing Source Detail
Analyze where your work originates — revenue, average fees, and receivables by assignment source, with drill-down to every signing.
Tax Reports & Estimator
Schedule C, Schedule SE adjustment, 1099-NEC, and a quarterly Tax Estimator with the notarial exemption built in.
CPA Package
A complete, paginated accountant package — revenue, mileage, Schedule C, and notarial income reporting in one export.
How it works
From the appointment to the tax filing — one connected flow.
01
Schedule the appointment
Log the job with date, time, signer, and location. It syncs to Google Calendar and sends reminders — but has zero accounting effect until you invoice it.
02
Complete & log the signing
Convert the appointment to a signing. Record the fee, order number, title company, borrower, assignment source, service type, notarial acts, and mileage in one form.
03
Review for compliance
Signings Review flags completed signings missing mileage or notarial acts, with Recorded / Missing / Exempt status and an audit trail. Recover lost deductions before the month ends.
04
Invoice & track payment
Expected payment dates are calculated from each customer's terms. AR aging shows who's current and who's 60+ days past due — so you follow up before it's too late.
05
Report & file
Export a Schedule C breakdown, Schedule SE adjustment, 1099-NEC totals, and an accountant package as polished PDFs. Hand it to your CPA and you're done.
Outcomes, not just features
What changes when your platform actually understands notary work.
Early Access
Pilot program
$0
1099-NEC auto-threshold
0%
Meals deductible handled
0+
CPA-ready reports
Separate notarial income correctly
Notarial-act income is generally treated as exempt from SE tax. SigningLedger separates it automatically and includes a Schedule SE adjustment summary for your CPA — so your records reflect the distinction.
Never miss a deductible mile
A compliance review flags completed signings with no mileage and estimates the deduction you're leaving behind. Month-end reminders keep you audit-ready all year.
Know who owes you — and when
Expected payment dates from each customer's terms. Aging buckets show exactly who's 30, 60, or 120 days past due before the money slips away.
Hand your CPA a clean package
Schedule C, Schedule SE, 1099-NEC, Income Statement, and Balance Sheet — paginated, branded, and organized for your CPA to review. No more shoebox of receipts.
Stay audit-ready 365 days a year
Receipts attached to every expense, vendors linked for 1099 aggregation, and an audit trail on every compliance exemption. If the IRS asks, you're ready.
The real product
Every screen below is the actual app.
Captured straight from SigningLedger using a sample notary business — the names and numbers are made up, the screens are real.
Dashboard
Revenue, net profit, cash collected, what you're owed and unbilled work — your whole business on one screen.
Revenue by Service
Income grouped by service classification — Refinance, Purchase, General Notary Work and more — with drill-down to every signing.
Profitability
See what each job, customer and service type really earns after payouts and mileage — kept separate from your books and taxes.
Estimated printing, journal and supplies costs are a Premium feature.
Income Statement
Notarial fees separated from SE-taxable service fees, for any period, with drill-down from every total.
Customer Activity
Revenue, collections, balances and signing volume for every title company and signing service you work with.
Signings Review
Flags signings missing mileage or notarial acts, so no deduction slips through.
Accounts Receivable
Aging by customer terms — not yet due, 1–30, 31–60, 61–90 and over 90 days — with payment history and follow-up.
Tax Reports
Schedule C totals with the Schedule SE notarial-fee adjustment laid out for your CPA.
Early access
Built with signing agents, refined every week.
SigningLedger launched with a clear mission: give independent notaries the same caliber of financial tooling big firms use — at a price that fits a solo practice. We ship improvements continuously, guided by the agents who use the platform every day.
Notary-first
Every feature traces back to a real moment in a signing agent's day.
Always improving
New reports, classifications, and workflows ship regularly — no upgrade fees.
Help when you need it
An in-app Help Center, SOP library, and Getting Started checklist guide every step.
Your data, yours
Export everything anytime. Your records stay safe if you cancel — they're deleted only if you ask us to.
Founding Member Program
Refer a fellow notary. Earn a free month.
As a founding member of the Early Access Pilot Program, your referrals count. Invite other notaries and signing agents to join the pilot — when they later become a paid subscriber and stay active for 90 days, you'll earn one free month of SigningLedger service.
01
Share your invite link
Get a unique referral link from inside the app. Share it with fellow notaries and signing agents in your network, groups, and forums.
02
They join and subscribe
When someone creates an account with your link, they're linked to you as a pending referral — no effort on your part.
03
Earn a free month
If your referral becomes a paid subscriber after public launch and stays active for 90 days, you earn one free month of service — applied as a billing credit.
No cap on referrals — earn as many free months as you want.
Your unique invite link is generated automatically when you join. Share it anywhere notaries gather.
Pricing
Priced for a solo signing practice.
Join the Early Access Pilot Program for complimentary access to every feature. Paid plans begin at public launch — pricing shown for reference.
Early Access
Pilot Program
$0Complimentary during pilot
Full platform access during the Early Access Pilot Program. No credit card, no trial period.
- Every feature unlocked
- No credit card required
- Help shape the product
- Billing begins at public launch
Future Pricing
Basic
$5.99/ month
Bookkeeping, reporting & business management for notaries.
- Dashboard & business analytics
- Signings with service classification
- Mileage & notarial act tracking
- Income Statement & Balance Sheet
- Revenue & profitability reports
- Invoicing, AR & payables
- Help Center & onboarding
Most complete
Premium
$8.99/ month
Advanced tax functionality & reporting.
- Everything in Basic, plus:
- Schedule C breakdown
- Schedule SE adjustment
- 1099-NEC reporting
- Tax planning & optimization
- CPA-ready export package
FAQ
Questions, answered.
Manage the business side of your notary practice — in one place.
Join the Early Access Pilot Program and get complimentary access to every tool a signing agent needs — ready the moment you log in. No credit card, no restrictions.
New to notary accounting? A Getting Started checklist and in-app Help Center walk you through your first signing.
Join the Pilot Programor
For Notaries. By a Notary.