Signings
Fee, order number, title/escrow company, borrower, assignment source, and service type per signing.
For Notaries • By a Notary The operating system for notary businesses
For Notaries.
By a Notary.
Built for notaries, backed by experience.
The all-in-one platform for Notaries and Loan Signing Agents.
Classify every signing, track mileage and notarial acts, manage invoices and receivables, and generate CPA-ready reports — with business intelligence that drills down to the source transaction, built specifically for notarial professionals.
Works with assignments from SigningOrder, SigningAgent, Snapdocs & direct clients — all in one place.
Complimentary during Early Access · No credit card required
signingledger.base44.app/app
SigningLedger
Tax Year 2026Premium
YTD Revenue
$4,235.00
+12.4% vs last yr
Unpaid Invoices
$3,355.00
8 open invoices
Miles Logged
577 mi
$403.90 deduction
YTD Expenses
$380.32
14 receipts
Monthly Revenue
+12.4%JFMAMJJASOND
Tax Savings Opportunities
- SE-exempt notarial income$1,180
- Unlogged mileage42 mi
- Receipts to attach3
Top Service Types
Refinance $1,835Purchase $1,050GNW $750HELOC $300
Recent Signings
| Borrower | Company | Date | Fee | Status |
|---|---|---|---|---|
| D. Whitfield | Cornerstone Title | Sep 2 | $175.00 | Paid |
| A. Okafor | Sunbelt Escrow | Sep 1 | $150.00 | Unpaid |
| M. Reyes | First Mesa Title | Aug 29 | $200.00 | Paid |
| K. Lindqvist | Harbor Signing Co. | Aug 27 | $125.00 | Pending |
The reality of running a signing business
Generic bookkeeping wasn't built for the way you work.
You're not a generic small business. You're a mobile notary juggling title companies, escrow officers, borrowers, mileage, notarial acts, and invoices — often single-handedly. The tools on the market weren't built for any of it.
Signings scattered across texts & emails
Order numbers, title companies, and borrower names live in a dozen inboxes. When tax time comes, you're reconstructing the year from memory.
Mileage you forget to log
Every closing is a drive. Miss the miles, miss the deduction — and the IRS won't give it back retroactively.
Expenses with no Schedule C home
Generic bookkeeping tools don't know Line 9 from Line 22. Your CPA re-categorizes everything by hand — and bills you for it.
Notarial acts treated like ordinary income
Your notarial-act income is exempt from self-employment tax. Most platforms lump it all together, so you overpay every quarter.
No idea who owes you — or when
Title companies pay on Net 30, Net 45, Net 60. Without aging reports, past-due invoices slip through the cracks for months.
Tax season is a scramble
Receipts in a shoebox, mileage guessed, 1099s missing. You hand your CPA a mess and hope for the best.
The SigningLedger way
One ledger built around the signing-agent workflow — not bolted onto a generic template.
Service classification, built in
Every signing is classified — Refinance, Purchase, HELOC, General Notary Work, Apostille, or Other Professional Services. Income groups flow automatically into the right reports, so loan-signing revenue, general notary work, and other professional income stay separated without manual sorting.
Notarial acts, isolated automatically
Record the number of notarial acts per signing. SigningLedger multiplies them by your state's statutory rate, caps the exempt amount at the signing fee, and subtracts it from your self-employment-taxable income — so your SE tax estimate is accurate, not inflated. Your CPA gets a clean Schedule SE adjustment note.
Mileage that protects itself
The IRS standard mileage rate is looked up by tax year and frozen on every entry — so past deductions never change when rates do. A compliance review flags completed signings with no mileage and estimates the deduction you're leaving on the table.
Expenses mapped to Schedule C
Every expense category maps to its official Schedule C line — Line 9 for car & truck, Line 22 for supplies, Line 24b for meals at 50%. Attach receipts, link vendors, and flag 1099-NEC eligibility at the $600 threshold.
Accounting that stays clean
Appointments have zero financial impact until you convert them to a signing. Expected payment dates are calculated from each customer's terms. AR aging buckets tell you exactly who's current, 30–60, 61–90, and over 120 days past due.
Full toolkit, grouped by workflow
Everything a signing agent needs — nothing you don't.
Four connected workflows that take you from the first appointment to the final tax filing.
1
Track & Record
Capture every signing the way it actually happens.
Service Classification
Refinance, Purchase, General Notary Work, or Other Professional Services — income groups flow into the right reports automatically.
Appointments
Schedule jobs with Google Calendar sync and automated email reminders. Zero accounting effect until invoiced.
Mileage
IRS rate auto-applied by year and frozen historically on every trip. Linked to the signing.
Notarial Acts
Count acts per signing; the value is isolated as SE-tax-exempt income automatically.
2
Money In
Get paid on time, and know exactly who's late.
Organizations
A unified directory where one record can be a Customer, a Vendor, and an Assignment Source — no duplicates.
Invoices & Statements
Branded invoices and customer statements with your logo and terms. Export to PDF in one click.
Accounts Receivable
Expected payment dates from customer terms. Aging buckets: current, 30–60, 61–90, 91–120, over 120.
Vendor Payables
Track what you owe subcontracted notaries from assignment to payment — pending, invoiced, and paid.
3
Money Out
Every dollar mapped to the right Schedule C line.
Expenses & Receipts
Schedule C categories, multiple receipt attachments per expense, and vendor linking.
Vendors & 1099s
Track 1099-NEC eligibility at the $600 IRS threshold. Masked tax IDs for safe display.
Subcontracted Signings
Signing-agency mode: track pass-through revenue and subcontractor payouts as Contract Labor (Line 11).
4
Plan & Report
From budget to CPA-ready package, all year long.
Business Health
A proactive dashboard flagging missing mileage, notarial acts, overdue invoices, and outstanding receivables.
Budgeting
Monthly budgets for revenue, mileage, and every expense category. Budget vs. actual with variance and drill-down.
Financial Reports
Income Statement and Balance Sheet — filterable by date range, with drill-down from every total to the source transaction.
Business Intelligence
Revenue by Service, Customer Performance, and Signing Profitability — every KPI drills down, with period-over-period comparison.
Tax Reports & Estimator
Schedule C, Schedule SE adjustment, 1099-NEC, and a quarterly Tax Estimator with the notarial exemption built in.
CPA Package
A complete, paginated accountant package — revenue, mileage, Schedule C, and notarial income reporting in one export.
How it works
From the appointment to the tax filing — one connected flow.
01
Schedule the appointment
Log the job with date, time, signer, and location. It syncs to Google Calendar and sends reminders — but has zero accounting effect until you invoice it.
02
Complete & log the signing
Convert the appointment to a signing. Record the fee, order number, title company, borrower, assignment source, service type, notarial acts, and mileage in one form.
03
Review for compliance
Signings Review flags completed signings missing mileage or notarial acts, with Recorded / Missing / Exempt status and an audit trail. Recover lost deductions before the month ends.
04
Invoice & track payment
Expected payment dates are calculated from each customer's terms. AR aging shows who's current and who's 60+ days past due — so you follow up before it's too late.
05
Report & file
Export a Schedule C breakdown, Schedule SE adjustment, 1099-NEC totals, and an accountant package as polished PDFs. Hand it to your CPA and you're done.
Outcomes, not just features
What changes when your platform actually understands notary work.
Early Access
Pilot program
$0
1099-NEC auto-threshold
0%
Meals deductible handled
0+
CPA-ready reports
Stop overpaying self-employment tax
Notarial-act income is exempt from SE tax. SigningLedger isolates it automatically and gives your CPA a Schedule SE adjustment — so you pay what's right, not too much.
Never miss a deductible mile
A compliance review flags completed signings with no mileage and estimates the deduction you're leaving behind. Month-end reminders keep you audit-ready all year.
Know who owes you — and when
Expected payment dates from each customer's terms. Aging buckets show exactly who's 30, 60, or 120 days past due before the money slips away.
Hand your CPA a clean package
Schedule C, Schedule SE, 1099-NEC, Income Statement, and Balance Sheet — paginated, branded, and ready to file. No more shoebox of receipts.
Stay audit-ready 365 days a year
Receipts attached to every expense, vendors linked for 1099 aggregation, and an audit trail on every compliance exemption. If the IRS asks, you're ready.
The real product
Every screen below is the actual app — not a mockup of someone else's.
Dashboard
YTD revenue, SE-exempt split, unpaid invoices, miles, and AR — at a glance, with service type on every signing.
This is the same interface you'll see the moment you log in — built for the way a signing agent's day actually runs.
signingledger.base44.app/app
SigningLedger
Tax Year 2026Premium
YTD Revenue
$4,235.00
+12.4% vs last yr
Unpaid Invoices
$3,355.00
8 open invoices
Miles Logged
577 mi
$403.90 deduction
YTD Expenses
$380.32
14 receipts
Monthly Revenue
+12.4%JFMAMJJASOND
Tax Savings Opportunities
- SE-exempt notarial income$1,180
- Unlogged mileage42 mi
- Receipts to attach3
Top Service Types
Refinance $1,835Purchase $1,050GNW $750HELOC $300
Recent Signings
| Borrower | Company | Date | Fee | Status |
|---|---|---|---|---|
| D. Whitfield | Cornerstone Title | Sep 2 | $175.00 | Paid |
| A. Okafor | Sunbelt Escrow | Sep 1 | $150.00 | Unpaid |
| M. Reyes | First Mesa Title | Aug 29 | $200.00 | Paid |
| K. Lindqvist | Harbor Signing Co. | Aug 27 | $125.00 | Pending |
Revenue by Service
Income grouped by service classification — Refinance, Purchase, General Notary Work, and more — with drill-down to every source signing.
This is the same interface you'll see the moment you log in — built for the way a signing agent's day actually runs.
SL
Revenue by Service
YTD · All service types
Drill-down enabled
- Loan Signing$3,185
- General Notary$750
- Other Professional$300
+12.4% vs prior period
| Service Type | Group | Revenue | Jobs | Margin |
|---|---|---|---|---|
| Refinance | Loan Signing | $1,835.00 | 11 | 62% |
| Purchase | Loan Signing | $1,050.00 | 6 | 58% |
| HELOC | Loan Signing | $300.00 | 2 | 55% |
| General Notary Work | General Notary | $750.00 | 9 | 71% |
| Apostille | Other Professional | $300.00 | 3 | 68% |
Financial Reports
Income Statement and Balance Sheet, filterable by date range, with drill-down from every total to the underlying transactions.
This is the same interface you'll see the moment you log in — built for the way a signing agent's day actually runs.
SL
Financial Reports
Income Statement · YTD 2026
CPA-Ready PDF
Year-to-Date
All Service Types
Click any total to drill downIncome StatementBalance Sheet
| Line | Amount |
|---|---|
| Signing revenue | $4,235.00 |
| Travel fees | $320.00 |
| Total revenue | $4,555.00 |
| Mileage deduction | −$403.90 |
| Operating expenses | −$380.32 |
| Subcontractor payouts | −$0.00 |
| Net profit | $3,770.78 |
Customer Performance
Compare any period against another — current, comparison, dollar delta, and percentage change on every KPI.
This is the same interface you'll see the moment you log in — built for the way a signing agent's day actually runs.
SL
Customer Performance
YTD vs prior period
Comparison on
Total Customers
14
+2 (+16.7%) Total Revenue
$4,555
+$503 (+12.4%) Outstanding AR
$3,355
−$240 (−6.7%) Avg / Customer
$325
+$18 (+5.9%)| Customer | Revenue | Signings | Collected |
|---|---|---|---|
| Cornerstone Title | $1,840 | 8 | 100% |
| Sunbelt Escrow | $925 | 5 | 60% |
| First Mesa Title | $790 | 4 | 100% |
| Harbor Signing Co. | $590 | 3 | 0% |
Signing Review
Compliance flags for missing mileage & notarial acts, with an estimated deduction recovery.
This is the same interface you'll see the moment you log in — built for the way a signing agent's day actually runs.
SL
Signings Review
Mileage & Notarial Compliance
Audit-Ready
Compliance
92%
11 of 12 compliant
Mileage Missing
1
est. $21 deduction lost
Acts Missing
1
SE-exempt income at risk
| Borrower | Company | Service | Mileage | Notarial Acts |
|---|---|---|---|---|
| D. Whitfield | Cornerstone Title | Refinance | Recorded | Recorded |
| A. Okafor | Sunbelt Escrow | Purchase | Missing | Recorded |
| M. Reyes | First Mesa Title | GNW | Exempt | Recorded |
| K. Lindqvist | Harbor Signing Co. | Refinance | Recorded | Missing |
2 signings need attention — log mileage & acts to recover an estimated $63 in deductions.
Accounts Receivable
Aging buckets by customer terms — current, 30–60, 61–90, 91–120, over 120.
This is the same interface you'll see the moment you log in — built for the way a signing agent's day actually runs.
SL
Accounts Receivable
Aging by customer terms
$3,355 outstanding
Outstanding
$3,355
8 unpaid invoices
Due This Week
$675
3 invoices
Past Due
$1,515
2 overdue accounts
Aging Summary
$1,840
$925
$350
$0
$240
Current30–6061–9091–120Over 120
Cornerstone TitleNet 30$1,840Current
Sunbelt EscrowNet 15$92530–60
Harbor Signing Co.Net 45$59061–90
Tax Reports
Schedule C breakdown with the Schedule SE notarial-exempt adjustment applied.
This is the same interface you'll see the moment you log in — built for the way a signing agent's day actually runs.
SL
SigningLedger
Tax Reports · Tax Year 2026
CPA-Ready PDF
Schedule CTax Summary1099-NECSchedule SE
Schedule C — Profit or Loss From Business
Form 1040Notary signing agent — sole proprietor
| Line | Description | Amount |
|---|---|---|
| 1 | Gross receipts | $4,235.00 |
| 2 | Returns & allowances | $0.00 |
| 3 | Net receipts (Line 1 − 2) | $4,235.00 |
| 10 | Commissions & fees | $4,235.00 |
| 27a | Other expenses — supplies | $182.32 |
| 27b | Other expenses — software | $198.00 |
| 32 | Total expenses | $380.32 |
| 31 | Net profit (Line 3 − 32) | $3,854.68 |
Schedule SE Adjustment
Notarial-act exemption applied
Self-employment tax calculation
- Net profit from Schedule C$3,854.68
- Notarial acts income (SE-exempt)−$1,180.00
- SE-taxable net earnings$2,674.68
- × 92.35% SE factor$2,470.10
- × 15.3% SE tax rate$378.13
Estimated SE tax owed
After notarial exemption
$378.13
Notarial-act income is exempt from self-employment tax per IRS Pub. 537. SigningLedger isolates it automatically so you never overpay.
SigningLedger · Tax Summary 2026Page 1 of 4 · Generated for your CPA
Early access
Built with signing agents, refined every week.
SigningLedger launched with a clear mission: give independent notaries the same caliber of financial tooling big firms use — at a price that fits a solo practice. We ship improvements continuously, guided by the agents who use the platform every day.
Notary-first
Every feature traces back to a real moment in a signing agent's day.
Always improving
New reports, classifications, and workflows ship regularly — no upgrade fees.
Help when you need it
An in-app Help Center, SOP library, and Getting Started checklist guide every step.
Your data, yours
Export everything anytime. Records are never deleted — even if you cancel.
Pricing
Priced for a solo signing practice.
Join the Early Access Pilot Program for complimentary access to every feature. Paid plans begin at public launch — pricing shown for reference.
Early Access
Free Trial
$0for 7 days
Full access to every feature. No card required.
- Every feature unlocked
- No credit card
- Your data stays yours
Early Access
Basic
$5.99/ month
Bookkeeping, reporting & business management for notaries.
- Dashboard & business analytics
- Signings with service classification
- Mileage & notarial act tracking
- Income Statement & Balance Sheet
- Revenue & profitability reports
- Invoicing, AR & payables
- Help Center & onboarding
Most complete
Premium
$8.99/ month
Advanced tax functionality & reporting.
- Everything in Basic, plus:
- Schedule C breakdown
- Schedule SE adjustment
- 1099-NEC reporting
- Tax planning & optimization
- CPA-ready export package
FAQ
Questions, answered.
Manage the business side of your notary practice — in one place.
Join the Early Access Pilot Program and get complimentary access to every tool a signing agent needs — ready the moment you log in. No credit card, no restrictions.
New to notary accounting? A Getting Started checklist and in-app Help Center walk you through your first signing.
Join the Pilot Programor
For Notaries. By a Notary.